Welcome to InsightTrack

Clinical practicum management for clinical psychologist trainees. Track clients, sessions, notes, ROM scores, supervision hours, and reports in one place.

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Your first 7 days are free. After that, RM15/month.

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Name

WhatsApp number

University

Placement

Questions? Email michelle.kneisel@gmail.com.

Scheduled Sessions

Documentation

Progress Tracking

Select a placement to view progress.

Statistics

Select a placement to view stats.

Client List

Tip: Click a column header to reorder the list by that field.

Alias	Age	Date of Intake	Presenting Issue	Memory Cues	Status	Status Description	Completed Sessions	Actions

Add New Client

Alias

Date of Birth

Gender Identity

Sexual Orientation

Pronouns

Date of Intake

Presenting Issue

Referral Source

Client Background

Memory Cues

Status

Status Description

Placement

Defaults to your current placement if left unchanged.

Add Session

Client

Session Date & Time

Session Type

Duration (minutes)

Supervisor (optional)

Confidence (1–10)

Current: 5/10

Venue (optional)

Status

Note Template

Case Note

Remember to anonymise client data before saving.

Session Reflection

Session #

Modality

Case Complexity

Agenda

Sessions

Session Date	Type	Duration (min)	Venue	Agenda	Client (Alias)	Actions

Clinical Reports

Generate detailed reports of your clinical activities in different formats

MCP Clinical Practicum Logbook

Clinical and supervision logbooks combined into one document

Word Doc Format

Clinical Logbook

Comprehensive daily log with reflections and weekly summaries

HTML Format

Supervision Report

List of supervision sessions with totals and notes

Word Doc Format

Combined Hours (All Placements)

Totals across every placement for your account

View Only

Summary Report

Condensed text-based overview with totals and progress tracking

Text Format

Data Export

Raw client and session data for analysis in Excel or other tools

CSV Format

About InsightTrack

Log your clinical practicum hours accurately, document sessions, and build your logbook as you go.

Pick your placement in the top bar first. It controls what you see in Overview, Additional Entries, progress and reports.

Getting started

Set up your practicum. Open Account → Settings, add your practicum, choose the placement site, set the start and end dates, and add your supervisor. Enter this semester's hour targets, not the 1,200-hour total (see Hour targets).
Add a client. Use an alias or initials only, never a real name. Then schedule sessions from List Clients or Add Session.
After each session, mark it Completed and write the case note. Overview lists completed sessions that still need a note or reflection.
Log everything else in Additional Entries: activities, supervision and daily reflections.
Check your progress on Overview, then generate your logbook from Reports before your supervisor signs it.

Where do I log this?

Based on the University of Cyberjaya Clinical Practicum Handbook (effective 1 March 2025) and the MQA Programme Standards for Psychology (2023). Other universities may count differently, so check with your coordinator.

Which category to log each practicum activity under
What you did	Log it as	How in InsightTrack
Therapy session (individual, couple, family or group)	Intervention	Add Session. Completed sessions count automatically.
Intake interview, testing, scoring, giving feedback	Assessment	Add Session with type Intake or Assessment.
Writing case notes, progress notes or assessment reports	Assessment or Intervention Match the client work the note documents. Not Report.	Additional Entries → Add activity.
Supervision (individual or group)	Supervision	Additional Entries → Add supervision. Phone or email does not count.
Session preparation, researching treatments, DSM study, reviewing recordings, observing sessions, peer support, training, workshops, conferences	Professional Development	Additional Entries → Add activity.
Staff meetings, orientation, referrals, filing, site admin	Report & admin	Additional Entries → Add activity.

Do not log: driving or travel time, studying for exams, playing games, watching films, and phone calls (unless crisis intervention).

Heads up: Sessions under 20 minutes are counted as case management (Report & admin).

Hour targets: enter this semester only

When you add a practicum in Settings, enter the minimum hours for that semester. InsightTrack measures your pace against the practicum's end date, so entering the full 1,200 hours on a single semester will always show you as far behind. Use Reports → Combined Hours to see your total across all placements.

Minimum hours per practicum, University of Cyberjaya
Practicum	Assessment	Intervention	Supervision	Other	Total
Practicum 1 (MCP 5134)	50	70	30	90	240
Practicum 2 (MCP 5146)	100	140	60	180	480
Practicum 3 (MCP 5156)	100	140	60	180	480
Programme total	250	350	150	450	1,200

"Other" in the handbook is Professional Development plus Report & admin in InsightTrack. At least 600 hours must be direct client contact (Assessment + Intervention). The MSCP expects 700.

Video guides

Short walkthroughs, under three minutes each. They open in a new tab.

Getting started

Common questions

No. Enter the minimums for the current practicum only. Hours accumulate across practicums toward the 1,200 total, and Combined Hours shows that running total.

Yes. Add an activity under Assessment or Intervention, matching the client work the note covers. Case notes and progress notes count toward direct contact, so do not log them as Report & admin.

Professional Development. This also covers researching treatment strategies, studying the DSM, reviewing recordings and peer support.

No. The session itself counts once, from Add Session. Only the extra time around it, such as writing the note or preparing, goes in Additional Entries.

No. Only face-to-face supervision counts toward the 150 supervision hours. MQA also expects at least half of those hours to be one-to-one, so record individual and group minutes separately.

A code or initials that only you and your supervisor can match to the client. Never use a real name, and anonymise anything you paste into case notes.

Where things are

Overview: Scheduled sessions, sessions needing notes, progress and statistics for the selected placement.
List Clients: View, edit, schedule, timeline, discharge note and outcome measures for each client. Click a column heading to sort.
Add Session / List Sessions: Create, edit and complete sessions, with case notes (Plain text or SOAP), reflection and Therapist SRS.
Additional Entries: Activities (including batch entry), supervision and daily reflections. Filter by date, range or type.
Reports: Clinical Logbook, MCP Practicum Logbook (Word), Supervision Report, Combined Hours, Summary and CSV export.
Account menu: Settings (profile, signature, practicums, supervisors), Subscription and Logout.

Outcome measures: ORS, SRS and Therapist SRS

The ORS is completed by the client at the start of each session and the SRS at the end. You record your own prediction of the client's SRS with the Therapist SRS checkbox in the case note, then compare the two to spot surprises worth discussing.

The Partners for Change Outcome Management System (PCOMS)

Integrated into InsightTrack, PCOMS utilizes two brief, four-item scales to transform therapy from guesswork into an evidence-based, data-driven partnership.

ORS — Outcome Rating Scale

Administered at the BEGINNING of each session. Measures well-being across four dimensions:

Individual: Personal well-being
Interpersonal: Family and close relationships
Social: Work, school, and friendships
Overall: General sense of well-being

Early Warning System: Tracks progress trajectory and alerts if a client is not improving.

SRS — Session Rating Scale

Administered at the END of each session. Measures the therapeutic relationship across four elements:

Relationship: Heard, understood, and respected?
Goals & Topics: Addressed what the client wanted to work on?
Approach/Method: Felt like a good fit?
Overall: Was the session right for the client?

Culture of Feedback: Invites constructive criticism to adjust approach immediately.

How the Combination Improves Outcomes

Decrease Dropout

Identifying a drop in SRS often precedes quitting therapy.

Reduce Failure

Real-time feedback rescues "at-risk" cases.

Boost Effectiveness

Higher effect sizes and more clients reach recovery.

Advancing Toward Clinical Excellence

Beyond individual client care, the ORS/SRS combination provides the hard data necessary for Deliberate Practice. InsightTrack aggregates this data to help you:

Identify your clinical baseline
Pinpoint specific "problematic patterns" or blind spots
Set individualized learning objectives
Work with a coach to achieve superior therapeutic results

Scott Miller's Better Results

Recommended PCOMS Workflow

First Session

Initial Assessment:

ORS — Client well-being baseline
SRS — Initial alliance rating
Additional Measures (optional):
BDI, BAI, PHQ-9, GAD-7, etc.

Additional measures serve as symptom tracking at beginning, mid, and end of therapy.

Every Session

ORS & SRS are administered every session:

ORS — At beginning of session
SRS — At end of session

Pro Tip

Use laminated paper versions for clients to mark with a whiteboard marker while digital client-facing administration is being developed.

Clinician Prediction

Therapist SRS:

Clinician rates their own prediction for each of the 4 SRS domains
Compare with client's actual SRS to identify "surprises"
Discuss discrepancies with client to strengthen the alliance

Enter in case note by clicking the "Therapist SRS" checkbox.

Quick Workflow Summary:

ORS — Client completes at session start (paper version → clinician adds via Add Measure)
Conduct session as usual
Clinician prediction — Rate your own SRS predictions (4 domains) and note them
Client SRS — Client completes at session end (paper version → clinician adds via Add Measure)
Compare — Check for discrepancies between your prediction and client's rating
Discuss — If there's a "surprise," explore it with the client
Document — Enter your predictions in the case note using the Therapist SRS checkbox

Remember: Additional measures (BDI, BAI, PHQ-9, GAD-7) can be used at beginning, mid, and end of therapy for broader symptom tracking.

Training setup

Manage your practicums, required-hour targets, and supervisors.

Therapist profile

Document branding

Manage your signature for generated documents.

Signature

Shown on generated documents. PNG or JPEG, up to 2 MB.

Not added

Account-wide setup

These practicums and supervisors are available across your account. Select any item below to view or edit it.

Practicums

All practicums connected to this account

Select a practicum to edit

Practicum title

Placement site

Start date

End date

Supervisor

Supervisors are managed account-wide below.

Assessment hours

Intervention hours

Supervision hours

Other hours

Notes

Logbook header page

Inserted at the start of the Word logbook for this practicum. Word (.docx), up to 10 MB.

Not added

Save this practicum before adding its header.

Supervisors

All supervisors connected to this account

Select a supervisor to edit

Additional Entries

Activities, supervision and daily reflections in one place

Placement: —

Jump to date

Entry type

Dates shown

Loading entries…

Other Activities (Batch Entry)

Placement: —

Use this form to add multiple supplemental activities at once. Enter either an end time or a duration; the other field will be calculated automatically.

Date

Reflection

Date	Reflection	Actions
No reflections

Start	End	Duration	Type	Alias (optional)	Description

Existing Entries (last 30 days)

Start	End	Duration	Cat	Alias	Description	Actions
No data

Supervision

Supervisor

Session # (optional)

Type (optional)

Date & Time

Total Duration (min)

Individual (min)

Group (min)

Discussion Theme

Supervision Discussion

Reflection on Supervision

Date & Time	Type	Individual	Group	Total	Theme	Actions
No data

Welcome to InsightTrack

Sign in

Request registration

Your subscription

Account profile

Scheduled Sessions

Documentation

Progress Tracking

Statistics

Client List

Add New Client

Add Session

Sessions

Clinical Reports

MCP Clinical Practicum Logbook

Clinical Logbook

Supervision Report

Combined Hours (All Placements)

Summary Report

Data Export

About InsightTrack

Getting started

Where do I log this?

Hour targets: enter this semester only

Video guides

Getting started

Common questions

Where things are

Outcome measures: ORS, SRS and Therapist SRS

The Partners for Change Outcome Management System (PCOMS)

Training setup

Signature

Select a practicum to edit

Logbook header page

Select a supervisor to edit

Additional Entries

Other Activities (Batch Entry)

Existing Entries (last 30 days)

Supervision

Welcome to InsightTrack

Sign in

Request registration

Your subscription

Account profile

Scheduled Sessions

Documentation

Progress Tracking

Statistics

Client List

Add New Client

Add Session

Sessions

Clinical Reports

MCP Clinical Practicum Logbook

Clinical Logbook

Supervision Report

Combined Hours (All Placements)

Summary Report

Data Export

About InsightTrack

Getting started

Where do I log this?

Hour targets: enter this semester only

Video guides

Getting started

Common questions

Should I enter all 1,200 hours when I set up?

Do I log time spent writing case notes?

Where does session preparation go?

Do I log a session in Add Session and again as an activity?

Does supervision by phone or email count?

What should I put in the Alias field?

Where things are

Outcome measures: ORS, SRS and Therapist SRS

The Partners for Change Outcome Management System (PCOMS)

Training setup

Signature

Select a practicum to edit

Logbook header page

Select a supervisor to edit

Additional Entries

Other Activities (Batch Entry)

Daily Reflection (optional)

Existing Entries (last 30 days)

Supervision